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The Asset-Map Glossary

Commonly used terms and features in Asset-Map Platform

Written by Mike S

Actions Menu

  • Definition: A context menu used to enter data or change what you see on the current page.

  • Where to Find It: On any Household page, or by right-clicking anywhere on a blank spot on the screen.

  • Related Features: Household Summary Page, Asset-Map Report

Advisor

  • Definition: The primary financial professional who owns and manages a set of client records.

  • Details: Their name appears on the title page of client reports, and their account contains their full client book.

  • Related Features: Household Index, Asset-Map Report, Sub-advisor

Asset-Map Discovery Interview

  • Definition: An online questionnaire that clients or prospective clients fill out to share their financial details with an advisor.

  • How It Works: Advisors send direct email invites (Outbound Discovery) or post a public link or QR code on a website (Inbound Discovery).

  • Related Features: Questionnaires, Financials, Prospective Household

Asset-Map Report

  • Definition: A simple, one-page visual chart that shows all of a family’s financial decisions, including assets, debts, insurance policies, income, and family members.

  • Where to Find It: Viewable directly on the web app or downloadable as a PDF report.

  • Related Features: Household, Financials, Avatar

Avatar (Member Icon)

  • Definition: A visual icon on the Asset-Map chart that represents a person, business, or trust.

  • Function: Helps visualize who owns specific accounts or policies.

  • Related Features: Members, Layout, Legal Entities

Balance Sheet

  • Definition: A written summary of a family's total net worth.

  • Details: Lists assets (like bank accounts, retirement funds, and real estate), debts, and insurance cash values grouped by category, owner, and date collected.

  • Related Features: Key Financial Figures, Financials

Beneficiary Report

  • Definition: A report showing who is designated to receive a client’s money or assets upon their death, including exact dollar amounts or percentages.

  • Related Features: Policy Summary, Asset-Map Report

Client

  • Definition: A status assigned to a household that currently has an active, paying business relationship with the advisor.

  • Where to Find It: Managed on the Household Details page and shown in the Status column of the Household Index.

  • Related Features: Household, Prospective Household, Sample

Community

  • Definition: An online network where Asset-Map users can ask questions, share tips, and learn best practices.

  • Details: Free to join for anyone with an active Asset-Map subscription.

  • Related Features: Platform Menu

Data Loader

  • Definition: A tool that imports or exports financial information in bulk using standard CSV spreadsheet files.

  • Function: Saves time by avoiding manual data entry for large amounts of information.

  • Related Features: Financials, Integrations

Delegate

  • Definition: An assistant or team member who is granted access to log in and update financial records on behalf of an Advisor.

  • Details: Delegates can work in the main advisor's account but do not have their own separate client book.

  • Related Features: Advisor, Team Settings

Drafts

  • Definition: A temporary "sandbox" mode where advisors can test hypothetical financial changes without altering the client’s real records.

  • Function: Lets users add, edit, or remove financial items to show "what-if" scenarios. Changes only become permanent if committed.

  • Related Features: Asset-Map Report

Financials

  • Definition: The specific money-related items recorded on an Asset-Map, categorized into Income, Assets, Debts (Liabilities), and Insurance.

  • Required Inputs: Most entries only require 5 key details: type, owner, name, source, and dollar value.

  • Related Features: Asset-Map Report, Balance Sheet, Data Loader

Household

  • Definition: The main digital folder in Asset-Map that stores all people, assets, and reports related to a single family or client group.

  • Status Types: Each household is categorized as a Client, Prospective, Sample, or Stencil.

  • Related Features: Household Summary Page, Household Index

Household Index

  • Definition: The central database and main dashboard listing all of an advisor's clients, prospective clients, samples, and templates.

  • Function: Acts as the advisor's master client book with sorting and filtering options.

  • Related Features: Advisor, Household, Subadvisor

Household Summary Page

  • Definition: The main landing page that opens when you select a specific household.

  • Function: Displays a high-level overview of the family's information, recent notes, and progress.

  • Related Features: Household, Key Financial Figures, Milestones

Integrations

  • Definition: Software bridges that connect Asset-Map to external programs (like financial planning software or client management tools).

  • Function: Automatically syncs and updates client financial data between systems without manual entry.

  • Related Features: Data Loader, Financials

Key Financial Figures (KFFs)

  • Definition: A single-page dashboard showing crucial calculated financial metrics for a household.

  • Categories: Groups numbers into four areas: Family Planning Ratios, Accounts, Assets, and Risk Management.

  • Related Features: Balance Sheet, Financials

Layout

Asset-Map Layout

  • Definition: A customized visual view of an Asset-Map that controls which family members or entities appear in the center of the screen.

  • Function: Toggles specific icons on or off to focus on individual family members during presentations.

  • Related Features: Avatar, Asset-Map Report

Household Index Layout

  • Definition: A customized table view of a Household Index that displays desired columns and filters selected by the advisor.

  • Function: Allows the advisor to save and recall desired views of the household index for the purpose of managing their book of business.

  • Related Features: Household Index, Signals

Report Layout

  • Definition: A customized order of client-facing electronic reports the advisor can set in his account.

  • Function: Allows the advisor to rearrange pages and page choices for generating a customized client-facing report. Reports layouts can be saved and recalled.

  • Related Features: Reports, Asset-Map Report

Legal Entities

  • Definition: Non-person entities that can own assets or debts on an Asset-Map.

  • Examples: Corporations, partnerships, trusts, charities, and foundations.

  • Related Features: Members, Avatar

Marker

  • Definition: A temporary visual drawing tool that lets advisors draw, highlight, or write on the screen during client presentations.

  • Details: Markings cannot be saved due to financial industry record-keeping rules, but they help guide live discussions.

  • Related Features: Asset-Map Report

Members

  • Definition: The individual people or legal entities associated with a specific Household.

  • Visual Representation: Shown visually as avatar icons on the Asset-Map chart.

  • Related Features: Avatar, Legal Entities, Household

Milestones

  • Definition: A tracking feature used to record major progress steps or service interactions with a client over time.

  • Details: Advisors assign milestones on the Household Summary page, and team-wide milestone status is tracked on the Household Index.

  • Related Features: Household Summary Page, Household Index

Multi-factor Authentication (MFA)

  • Definition: An added login security requirement that verifies your identity using a secondary code sent to your phone or app.

  • Function: Protects sensitive client financial data from unauthorized access.

  • Related Features: Platform Menu

Notes

  • Definition: Custom text fields where advisors can write background notes, comments, or reminders attached to specific accounts or clients.

  • Options: Notes can be formatted using basic styling tools and can optionally be printed on client reports.

  • Related Features: Financials, Members, Asset-Map Report

Notifications

  • Definition: Automated email and in-app alerts that notify the advisor when a client completes an interview or when sharing settings change.

  • Related Features: Asset-Map Discovery Interview, Sub-advisor

Platform Menu

  • Definition: The main settings menu accessed by clicking the user’s profile picture in the top-right corner of the web app.

  • Function: Used to edit profile information, change organization settings, adjust preferences, or contact support.

  • Related Features: Team Settings

Policy Summary

  • Definition: A dedicated insurance report that lists details for a family's Life, Disability, and Long-Term Care insurance policies.

  • Related Features: Financials, Beneficiary Report

Prospective Household

  • Definition: A status assigned to a potential client who is evaluating the advisor's services but has not yet signed an official agreement.

  • Where to Find It: Managed on the Household Details page and filtered in the Household Index.

  • Related Features: Client, Household, Asset-Map Discovery Interview

Questionnaires

  • Definition: Custom online surveys created by advisors to gather detailed background answers from clients.

  • Details: Retains a permanent historical record of past responses for compliance tracking.

  • Related Features: Asset-Map Discovery Interview, Notes

Sample

  • Definition: A demo household containing fictitious data used to show prospective clients what an Asset-Map looks like.

  • Function: Helps explain services to new prospects without revealing real client data.

  • Related Features: Household, Prospective Household, Stencils

Signals™

  • Definition: An automated diagnostic tool that analyzes a family's financial details to flag potential financial risks (like job loss, disability, or unexpected expenses).

  • Function: Helps advisors prioritize which risk areas to address first.

  • Related Features: Key Financial Figures, Target-Map™

Stencils

  • Definition: Pre-made financial templates containing standard placeholders for accounts common to specific age groups or professions.

  • Function: Applied to a household to quickly build out missing financial building blocks.

  • Related Features: Household, Sample

Subadvisor

  • Definition: A colleague or business partner who has been granted permission by the primary advisor to view or edit a specific client household.

  • Related Features: Advisor, Household Index, Notifications

Target-Map™

  • Definition: An interactive goal-planning tool that calculates whether a family has enough money saved to cover major life goals or emergencies.

  • Core Goals Tracked: Loss of Life, Disability, Long-Term Care, Education, and Retirement. Also offers advisor-defined goals.

  • Function: Shows the dollar "funding gap" between current savings and cash flows and estimated future needs.

  • Related Features: Financials, Signals™, Drafts

Team Settings

  • Definition: An administrative control panel where account administrators manage company branding, disclaimers, team licenses, and staff permissions.

  • Related Features: Platform Menu, Delegate, Advisor

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