In this article
Overview
Note: All entities involved must be represented on the Asset-Map. To add a legal entity, right click (alternate click) on the Asset-Map and select "Entity". More about legal entities here.
Using the Entity Ownership feature you can designate the top level entity's percentage of ownership which can then be used to calculate the entity's stake or value in a second entity's financials (includes cash flows, assets, and liabilities). This works for displaying rolled up financials onto "human" members as well. The percentage of dollar values are summed up and displayed near the top level legal entity in the middle of the page.
On the Asset-Map, the group of financials of the same type "roll up" and can be expanded or collapsed with a click of the mouse. A PDF can be generated in either state by right-clicking (alternate click) the map and choosing "Generate PDF".
Activate the Feature
This is a two-step process
Link the Sub-entity with the Top Level Entity
On the sub-entity's edit window, check the "Include in Entity Ownership" checkbox, select the Linked Members, which would be the top level entity on the map (or other members on the map), and enter percent ownership(s) of financials. Note: this will include cash flows, assets and liabilities.
Activate the Feature on the Asset-Map
Right click (alternate click) on a blank, white area of the client's Asset-Map page. You can also click the Action Menu icon from the left-side menu. From the menu, hover over the "Toggle Visibility" option, then check the box adjacent to the "Entity Ownership" option.
This will provide a collapsed view of financials once they have been added to the sub-entity. To make this work, you have to add financials to the sub-entity. The roll-up tile will have blue fill with a dollar amount representing the sum of similar asset types. When expanded the mirrored tiles will have yellow fill.
Note: Percentages assigned in the prior step work to calculate the dollar values displayed on the top tier entity (or member) on the map.
Deactivate the Entity Ownership Feature
If on the sub-entity edit window, the "Include in entity ownership" checkbox is unchecked, no blue tile will appear, no percentage can be assigned, and dollar values will not be summed up on the top-tier's (or member's) Asset-Map.
Printing (PDF) Rollups
Comprehensive reports and reports generated from the Reports page will NOT print with entity ownership displays.
Entity Ownership is a display only view for the Asset-Map Report, meaning these are not “real” instruments being saved and modified, just a visual representation of the value. This means all other reports, calculations and Key Financial Figures will remain the same and will not take into account whether entity rollup is enabled or not.
To create a PDF of the rollup, please right click (alternate click) on the Asset-Map Report and select the "Generate PDF" option.
Note: for compliance purposes your organization might require the "Internal Use Only" phrase to be printed on the map when generated in this way. This cannot be removed.
Balance Sheet Implications
Dollar values are reflected for the original entity only and not on the top-tier entity.
Tips of Entity Ownership
(This list will grow as the community provides feedback.)
The Entity Ownership feature is only active when the Assign Entity Ownership checkbox is checked and a percentage is assigned to the Linked Members on the entity's edit window.
By just linking members without activating Entity Ownership, assets will appear on the maps of the members and will not be double-counted on the household's Balance Sheet.
If two members are linked without Entity Ownership, assets will appear below the avatars if the avatars are present together on the screen.
On the Asset-Map, Toggle Visibility of Entity Ownership must be selected for the stacking effect (blue tile) to appear.
If Toggle Visibility of Entity Ownership is unchecked, assets will appear as joint assets if the linked members' avatars are present together on the screen.
11/2023